Read the relevant page, build a recovery brief, call an engineer, or send the case securely, without opening a second popup.
Problem, device and brand cards are normal page links. The assessment button builds a saved recovery brief.
Choose the closest description. If you arrived from a problem card, this step is already complete.
Brand, model family, exact model and capacity improve the handoff to the correct engineer.
Tick everything that applies. “Other” fields are available where the usual choices do not fit.
This is an intake guide, not a remote diagnosis or guarantee. The laboratory confirms the method, quote and limitations after assessment.
Read the recovery method, limitations and intake process for this device or issue.
Read the relevant pageBest for uncertainty, dangerous batteries, active incidents, legal deadlines and Emergency 24/7.
Call 1300 806 557Keep the menu open and load Wildfire’s secure submission form in this same full-screen panel.
Save the structured summary for a call, email, internal approval or later submission.
Real laboratory. Individual recovery plans.
The drive failed.
Let’s focus on the files that matter.
Family photographs. Client work. Years of business records. Tell our Brisbane laboratory what happened and what you need back. We build the recovery plan around your drive, your priorities and your budget.
ON THE WILDFIRE BENCH
People, equipment and work you can see

Executive Data Engineer/Owner
Founder of Wildfire Data Recovery. Board-level recovery, forensic extraction and complex storage cases.
Professional profile ↗
Co-founder · mobile & encryption
Part of Wildfire’s founding team, with a focus on mobile devices, liquid damage and encryption.
Meet the founding team →“Communication was clear the whole way through and the price was exactly what we were quoted.”Read the feedback →
See the work: dropped-drive, electrical and fire-damage recovery cases →
Start with what happened
Open a specialist guide, or add what you have observed to your enquiry. Assessment confirms the cause.
Repeated clicking, ticking or grinding.
Open the specialist guide →Impact damage, clicking or no detection.
Explore the recovery case →Power surge, wrong adaptor or a dead board.
Open the specialist guide →Heat, smoke and fire-extinguisher residue.
Open the specialist guide →Spills, flooding and corrosion.
Open the specialist guide →Missing drive, wrong capacity or initialise prompt.
Open the specialist guide →Slow reads, I/O errors and failed copies.
Open the specialist guide →Lost files, partitions or a quick format.
Open the specialist guide →Dropped, wet, grinding or repeatedly clicking with failed reads? Leave it disconnected. Avoid formatting, repair scans and repeated power-on attempts.
Symptom checker
Select what you have already observed for useful next steps. This guide cannot diagnose a drive or predict recovery success. You do not need to reconnect it to answer.
Observed symptom
Assessment confirms the causeRepeated clicking with failed reads, or grinding, can indicate physical damage. Sound alone cannot identify the failed part.
Disconnect the drive. Note what happened before the noise began and keep the original enclosure and cable.
Do not repeat power-on attempts, open the drive or run a repair scan.
Observed symptom
Assessment confirms the causeBeeping can be associated with insufficient power, a connection problem or a mechanical fault. It does not prove that the heads are stuck.
If the drive was dropped, smells burnt or contains irreplaceable files, leave it disconnected and ask for advice. Keep its original power supply and enclosure.
Do not shake or tap it, use an incompatible power supply or repeatedly reconnect it.
Observed symptom
Assessment confirms the causeA cable, power supply, USB bridge or drive electronics may be responsible. A silent drive is not proof that the platters are undamaged.
Record the model and any recent surge, wrong adaptor or liquid exposure. Contact us before attempting a board swap.
Do not open the sealed drive or install a donor board yourself. Calibration and encryption data may be unique to the original electronics.
Observed symptom
Assessment confirms the causeA missing drive can have connection, file-system, firmware or hardware problems. The symptoms help plan an assessment, but do not establish the cause.
Write down the exact error and whether the device shows the correct capacity. Include its enclosure if it is an external drive.
Decline prompts to Initialise, Format or Erase when you need the existing files.
Observed symptom
Assessment confirms the causeSlow copies and I/O errors can come from unreadable sectors, an unstable connection or other faults. Repeated retries may stress a deteriorating drive.
Note which folders matter most and where reads fail. If the files are important and not backed up, ask about controlled imaging.
Do not run a full repair scan or keep restarting failed copies on the original drive.
Observed symptom
Assessment confirms the causeDeleted files or a quick format may leave recoverable data behind. Overwriting, discard behaviour on some drives, encryption and the type of format can limit recovery.
Stop using the affected drive. Record what was deleted, when, and whether anything was installed or saved afterwards.
Do not reinstall the operating system or save recovered files back to the affected drive.
Observed symptom
Assessment confirms the causeA drop can affect heads, platters, connectors or electronics. Whether it was running and what happened afterwards both matter.
Keep the drive disconnected. Tell us whether it was powered on during the fall and how many times it was tried afterwards.
Do not open it to inspect the platters or power it up just to record the sound.
Observed symptom
Assessment confirms the causeEnvironmental damage needs an individual assessment. The outside of a drive cannot show whether its internal recording surfaces remain readable.
Contact us for handling and packing advice, especially if the device is still wet or contaminated. Tell us the exposure and any power-on attempts.
Do not heat, rinse, dismantle or power the device to test it.
From the Wildfire case archive
What failed, what the laboratory did and what came back. These individual outcomes do not predict another drive’s result.


The client had been considering buying a matching board. The important part of the recovery was preserving the original drive-specific information, rather than assuming a board with the same printed number would be interchangeable. The platters were left untouched in this case.
Keep the original board and any detached components. A dead drive can have more than one fault; assessment establishes whether electronics work can restore readable access.

The work addressed the enclosure and electronics while preserving the sealed drive assembly. That route was possible for this particular device; an enclosure’s appearance alone cannot show the condition of the recording surfaces.
Leave a fire-damaged drive disconnected and keep the enclosure, original electronics and detached parts. Tell the laboratory about heat, soot, firefighting water and any earlier cleaning before arranging delivery.
Clear costs. A plan built around you.
Every job is customised to your needs. These guide prices help explain the fee structure; the laboratory confirms the level, scope and success criteria in your written quote.
$0 to start the approved recovery. The agreed recovery fee is payable only on success.
Complex work commits specialist time and resources before the outcome is known. We explain and agree the scope first.
All amounts are Australian dollars. Main fee figures exclude GST; GST-inclusive amounts are shown alongside them. Standard diagnostic: free. Any optional priority service, return media or additional scope is separately itemised before approval.
For suitable straightforward recovery work on a drive that can be read. The assessment confirms whether the job fits Level 1.
No upfront recovery charge. The agreed recovery fee is payable only when the agreed success criteria are met.
The recovery plan identifies the files you need, the work required and the agreed outcome. This is a starting price, not an automatic classification based on capacity or a symptom.
Discuss my recovery →For suitable jobs requiring more involved imaging or file-system reconstruction, without the specialist intervention of a higher recovery level.
No upfront recovery charge. The agreed recovery fee is payable only when the agreed success criteria are met.
We plan the reading and reconstruction around the condition of the device and the files you prioritise. If assessment identifies work outside Level 2, the revised scope and fees are explained before approval.
Discuss my recovery →For jobs needing specialist preparation or intervention before useful reading and reconstruction can proceed.
$350 + GST is paid upfront for the agreed laboratory work. The remaining $350 + GST is payable only upon success. If recovery is unsuccessful, the success fee is not charged; the upfront work remains chargeable once begun.
Depending on the fault, this may involve electronics or firmware work, preservation of drive-specific information, specialist setup and controlled imaging. Your quote identifies the actual work for your device; not every job needs every procedure.
Discuss my recovery →For complex recovery where the drive needs substantial specialist work before its data can be accessed.
$725 + GST is paid upfront. The additional $700 + GST is charged only upon success. If recovery is unsuccessful, the $700 success fee is not charged; the agreed upfront work remains chargeable once begun.
The approved plan may involve donor matching, head work in a clean-air environment, more than one fault, or carefully managed imaging of unstable media. The upfront fee funds the agreed preparation and recovery attempt; it is not a guarantee of readable data.
Discuss my recovery →Fire damage, flood damage and drives encrypted with BitLocker need a case-specific discussion and a customised recovery plan.
Upfront fees reflect the agreed complexity and scope.
Heat, residue, corrosion and encryption can change what must be done before files are accessible. We assess the combination of faults, available original parts, priority files and any valid decryption credentials. A working BitLocker recovery key or other valid unlock method may be essential; repairing the drive does not bypass encryption.
The quote sets out the upfront amount, any conditional success fee and the agreed outcome before work starts. No fixed Level 5 price is assumed.
Explore encrypted-drive recovery → · Microsoft’s recovery-key guidance
A complex recovery can require substantial work before the drive produces a usable image or a single verified file. The upfront fee pays for the specific preparation and recovery work you approve. Those resources are committed even when the underlying damage ultimately prevents recovery.
Beyond the free standard assessment, an approved recovery can require detailed fault isolation, electronics or firmware work, and device-specific preparation. An engineer must establish a controlled way to access the data rather than simply run a file scan.
Where required, compatible donor parts must be sourced and matched. Component transfers or head work use specialist time and may consume donor parts. Those costs have been incurred even if another fault or damaged recording surface limits the final result.
An unstable drive may need carefully configured hardware, monitoring and repeated controlled passes. Readable areas are secured first; difficult areas are handled according to the condition of the drive and your priorities. This is work on a particular damaged device, not a standard software download.
Fire or flood damage may require a tailored contamination and electronics plan. Encrypted devices can involve preserving original components, checking unlock material and verifying the recovered result. Complexity comes from the actual combination of issues, which is why Level 5 is individually quoted.
Your approval comes first. We identify your priority files, define what success means and explain the work, upfront amount and conditional success fee. We customise each job to suit your needs. If the scope changes, further chargeable work needs a revised agreement.
The upfront fee is not a success guarantee. Once the approved work begins, that component is non-refundable under the recovery terms, even if no data is recovered. A success fee is charged only when the agreed success criteria are met. For Levels 1 and 2, there is no upfront recovery component.
Read the recovery fee conditions or call 1300 806 557 to discuss your priorities before approving work.
One enquiry. A clear next step.
Describe what you have already observed and the files you need most. Your selections from this page are carried into the enquiry for you to check.
Levels 1 and 2: $0 upfront recovery fees.
Levels 3 to 5 carry an agreed upfront fee. Submitting this enquiry does not authorise chargeable recovery work.
Inside the lab
The plan depends on the device and the damage. Wherever technically possible, we secure readable data in an image before reconstructing the files from that copy.
Enclosure, model, symptoms and everything already tried are documented before the drive is touched. Externals are checked for bridge-board encryption.
Electronics, firmware and mechanics are tested in that order on the PC-3000. You get the fault, the recovery plan and a fixed quote. Free.
Board repair with ROM transfer, firmware module repair, or a donor head swap on the ISO Class 5 rated clean-air bench, whichever the fault needs.
Sector-by-sector copy on hardware imagers with head-friendly timeouts, good areas first, difficult areas last. The original is never written to.
Partitions, NTFS, APFS, HFS+, exFAT and ext volumes are reconstructed from the image and your folder tree is restored with names and dates.
Files are opened and checked against your nominated list. You see the list, approve, pay, and the data ships on new media with tracking.


Prefer to speak to us?
1300 806 557
Australia-wide mail-in
Request your free Express post-in label and confirm handling instructions with the laboratory. For wet, fire-damaged or contaminated drives, call before packing or posting; this standard guide is for dry devices.
For a dry bare drive, use an anti-static bag. Keep a portable drive in its original enclosure unless the lab advises otherwise. Do not open the sealed drive.
Use a rigid box with at least 5 cm of cushioning around the protected device. Fill gaps so it cannot move in transit. A padded envelope is not enough.
Include your name, contact details, case reference and a short description of what happened. Note priority folders. Ask which original parts or accessories the lab needs.
Seal the box securely, attach the supplied shipping label and keep the tracking details. Follow the carrier’s acceptance instructions and retain your lodgement receipt.
Leave the drive off and call 1300 806 557. Do not heat, clean or dismantle it. Keep original electronics and any recovery keys available; do not write keys on the parcel or submit them through a general enquiry form.
Tick the checks as you prepare the parcel.
Cushioning and case-note guidance follow Wildfire’s published shipping information. See also Seagate’s drive-packing guidance. Follow recovery-lab advice for your damaged device, rather than assuming warranty-return instructions apply.
Optional: understand what is happening
Use the recordings and drive diagram for context. You do not need to reconnect or open your drive.
Listen & compare · real recordings
Play the examples here. Leave your own drive switched off if it may be damaged.
Listen for the rising spindle sound, a brief loading tick and a steady hum. Normal sounds vary by drive model.
A repeated click over the motor sound. With failed reads or a recent impact, stop using the drive and seek assessment.
Beeping does not identify a single fault: power, connection or mechanical issues can be involved. Keep a damaged drive disconnected.
A short grinding startup recording. A new scraping or grinding sound is a reason to stop using the drive and seek an assessment.
These are representative source recordings, not recordings of a Wildfire client drive. Similar sounds can have different causes; sound alone cannot establish the fault or recovery level. Read the clicking-drive guide.
Inside your hard drive
Choose a named component below or a number on this real laboratory photograph. Each panel explains its role and why a fault can interrupt access to your files. The PCB is underneath; firmware is not a visible component. Their markers indicate approximate locations. Do not open your own drive.

A stack of arms carries one tiny head per platter surface, flying on a cushion of air thinner than a fingerprint. They read the magnetic pattern and never touch the platter while the drive is healthy.
Drops, wear and overheating damage the sliders. A damaged head cannot read, so the drive clicks as it searches, or scrapes the platter as it flies too low.
Head failure is the most common physical fault we see and one of the most routine to fix: we source a matching donor head stack from our library, swap it on the clean-air bench and image the drive.
Rigid glass or aluminium discs coated in a magnetic layer only nanometres thick. Every file you own is a pattern of magnetic domains on these surfaces.
A head crash scratches or strips the coating. A scratch through the coating is a form of permanent damage: the data in that ring is gone, and the debris damages any new heads that fly over it.
Most platters we see are untouched. When they are scratched we map the damage, keep the heads away from it and image everything around it, which is usually the large majority of the drive.
A fluid-bearing motor spins the platter stack at 5,400 or 7,200 rpm, sometimes 10,000 or 15,000 on enterprise drives, with almost no wobble.
A hard knock or a fall seizes the bearing. Stiction, where heads stick to the platter, stalls the motor. Either way the drive buzzes or beeps and never reaches speed.
Seized motors on modern drives mean a platter transplant into a donor chassis, one of the most delicate jobs in the lab. Stiction is simpler: lift the heads, replace them, image.
A powerful magnet and a coil swing the whole head stack across the platter in milliseconds. The flexible ribbon beside it carries the head signals to the preamp chip.
Impact can shift the magnet or crack the preamp. A failed preamp looks like a head failure from outside: the drive clicks, or spins and does nothing.
Preamp and actuator faults are solved with the same donor head stack swap, because the preamp lives on the head assembly. Diagnosis tells us which it is before any parts are ordered.
The board on the underside runs the motor, drives the heads and talks to your computer. A small ROM chip on it holds calibration data unique to this exact drive.
Power surges, wrong adaptors and liquid short the board. The classic symptom is a drive that is completely dead: no spin, no sound.
We repair the board or transfer the ROM chip to a matching donor board. Swapping a board without moving the ROM is the most common DIY mistake we undo.
Reserved tracks near the centre of the platter hold the drive’s own operating system: defect lists, translator tables and adaptive settings the drive needs before it can find a single file.
A corrupt module makes the drive report 0 bytes, the wrong model, or nothing. Seagate, Western Digital and Toshiba families each have well known firmware failure patterns.
Firmware repair on the PC-3000 rebuilds or patches the broken modules so the drive can translate addresses again. It is invisible from outside and impossible with software.
Go deeper where it matters
The hub explains the overall recovery process. These guides cover the details that change the plan for a particular device or failure.
Is my hard drive failing?
Use readings you already have and symptoms you have already noticed. SMART cannot certify a drive as healthy. If it has been dropped, makes abnormal sounds or is unstable, leave it off rather than running another test.
SMART values are on the tool’s main screen; the attribute codes are in brackets.
Guidance
No observations selected. This does not establish the health of the drive. Keep a verified backup even when a drive reports no errors.
Start a free diagnosticSMART is a self-report from the drive and a drive can fail with a clean report, especially after a drop or a surge. Do not keep running a suspect drive just to collect more readings. Attribute names follow the common SMART tables published by the drive makers.
Every make, every model
Every brand fails in its own way, and our donor library and firmware tooling are organised around those families. The bench notes below are the things worth knowing before you send a drive in.
The F3 firmware families have well known failure modules. Expansion and Backup Plus externals often need the bridge board data to be read.
Seagate recovery guideSome My Passport and My Book families use hardware encryption even when no password is set. Keep the enclosure and board together; we need them.
All brands we recoverVery common in laptops. Head failures and stiction on 2.5 inch models are routine donor swaps.
All brands we recoverRobust drives with a firmware architecture of their own. Firmware and head work both well supported on the PC-3000.
All brands we recoverOlder Spinpoint drives and the Seagate-era Samsung portables. Donor parts are still in our library.
All brands we recoverSeagate drives inside premium enclosures. The Rugged range survives drops better than its drive does; the drive is what we recover.
All brands we recoverCreative professionals’ drives, often full of video projects. WD and HGST drives inside, handled the same way.
All brands we recoverConsumer externals plus single-bay NAS units. LinkStation volumes use Linux file systems we reconstruct in the lab.
All brands we recoverLegacy desktop drives and the Seagate-made Maxtor externals. Older drives need older donor parts, which we keep.
All brands we recoverCommon in laptops from the 2000s. Still recoverable, still in the donor library.
All brands we recoverOlder externals with drives from several makers inside. We identify the drive and treat it accordingly.
All brands we recoverBudget externals with Toshiba or Seagate drives inside. Enclosure and bridge boards are often the only fault.
All brands we recoverSpeak bench
The terms you will hear from us, and from anyone else you get a quote from, in plain English.
Clear answers before you decide
No matching question. Try another word or call the laboratory.
Sometimes. Recovery depends on the fault, the condition of the recording surfaces, any overwritten data and access to required encryption keys. An assessment can establish the likely approach and limitations; no symptom checker can guarantee a result.
The standard diagnostic is free. Levels 1 and 2 carry no upfront recovery fees: $0 is payable upfront for the recovery work. Level 3 is $350 + GST upfront and $350 + GST only upon success. Level 4 is $725 + GST upfront and $700 + GST only upon success. Level 5 is individually quoted and carries an agreed upfront fee. Upfront recovery components are non-refundable once approved work begins. Any optional priority charges are separately quoted.
Level 1 starts at $170 + GST ($187 including GST). Level 2 is $320 + GST ($352 including GST). Neither carries an upfront recovery fee. Level 3 totals $700 + GST ($770 including GST) if successful, split into $350 upfront and $350 upon success, plus GST on each. Level 4 totals $1,425 + GST ($1,567.50 including GST) if successful, split into $725 upfront and $700 upon success, plus GST on each. Level 5 fire, flood and BitLocker cases are custom quoted: call 1300 806 557. The assessed scope and written quote govern your job.
Tell us before recovery starts. A critical file register identifies the folders or files that matter most and defines the agreed outcome around those items. Include filenames, folder paths, approximate dates and the application needed to open them. A file listing alone does not prove that the contents are usable.
Timing is quoted for the individual job. It depends on the fault, parts, controlled imaging progress and workload. Tell us about your deadline before approving work. Ask about priority options and any separately quoted charges; faster handling cannot guarantee a recovery outcome.
Software cannot repair physical damage. If a drive is grinding, repeatedly clicking with read failures, was dropped or is unstable, stop and seek advice. For accidental deletion on a stable drive, avoid writing to the source and seek guidance on preserving a separate image before recovery. Never install recovery software or save results on the affected drive.
We assess external and internal hard drives, including encrypted storage. Keep the original external enclosure, cable and power supply: bridge electronics can be important to accessing the data. Recovery of readable encrypted sectors does not remove encryption; passwords or recovery keys may still be required. Do not put passwords or recovery keys in the enquiry form.
Yes. Australia-wide mail-in is available with a free Express post-in label for the standard assessment. Brisbane-region collection is available by arrangement. Follow the packing instructions and contact us before sending a wet or contaminated device. Drop-off is by appointment.
Review the file listing against your agreed outcome or critical file register. The policy provides a seven-day listing review and a fourteen-day verification period after delivery. Open important files in their usual applications, check that their contents are intact and report concerns promptly.
The original device is returned under the terms of service. A failed drive should not be treated as reliable storage after recovery. Ask about suitable return media and keep another backup of the recovered data. Data handling and retention are explained in the privacy policy.
An undetected drive can have a connection, power, enclosure, firmware or internal hardware problem. Seeing the correct capacity in a disk utility is useful information, but is not proof the drive is healthy. Do not initialise, format or erase a drive when its existing files are needed. If it is noisy, was dropped or repeatedly disconnects, stop using it and arrange an assessment.
The aims are different. Repair seeks to make a device usable; recovery seeks to retrieve the files. A recovery may require temporary electronics or mechanical work so the data can be imaged. That does not make the failed drive dependable storage again. Recovered files should be placed on separate storage and backed up.
An assessment is needed. External charring does not reveal the condition of the recording surfaces, and heat, contamination and water from firefighting can affect different components. Leave the drive unpowered, keep all of its parts and contact the laboratory for handling instructions. Severe recording-surface damage can prevent recovery.
A board fault may be recoverable when the required drive-specific data and recording surfaces remain usable. A matching-looking replacement board is not necessarily interchangeable: calibration information, firmware and sometimes encryption depend on the original electronics. Keep the original PCB and ROM components and avoid further board swaps.
Verify important files on the return media, then keep another independent backup. A practical approach is three copies, on two types of storage, with one copy off-site. Keep at least one backup disconnected or protected against accidental changes, and test restoring a small selection of files. A synchronised folder alone may also synchronise a deletion.
Complex recovery commits specialist labour, preparation, any required donor parts and controlled imaging before the outcome is known. The upfront fee covers the specific work agreed in your quote and is non-refundable once that work begins. It is not a guarantee of recovery. Any conditional success fee is charged only when the agreed recovery criteria are met. We customise the scope to your files, priorities and needs. Levels 1 and 2 have no upfront recovery fee.
Free standard diagnostic. Written quote. Agreed recovery outcome. The assessment explains the options and fees before you decide whether to proceed.
1300 806 557